DRAFT RESOLUTION
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ICANN-NCDNHC
RESOLUTION AND POSITION ADOPTION PROCEDURE
ADOPTION OF THIS RESOLUTION SHALL REQUIRE AFFIRMATIVE VOTE BY 75% OF
THE ELIGIBLE VOTING MEMBERS OF NCDNHC AS THE RESULT OF AN ON-LINE
VOTE FOLLOWING THE PROCEDURE DEFINED HEREIN. AFTER ADOPTION, CHANGES
TO THIS RESOLUTION SHALL REQUIRE AFFIRMATIVE VOTE BY 75% OF THE THEN
ELIGIBLE VOTING MEMBERS OF NCDNHC AS THE RESULT OF AN ON-LINE VOTE
FOLLOWING THE PROCEDURE DEFINED HEREIN OR AS SUBSEQUENTLY MODIFIED.
WHEREAS the NCDNHC represents a very diverse and world wide constituency, and
WHEREAS this constituency in its entirety is unlikely to be able to
attend face-to-face meetings, and
WHEREAS it is essential that a quorum of the constituency be afforded
an opportunity to explicitly affirm or refute any proposed Resolution
or proposed Position that is intended to be represented as a
Resolution or Position of the NCDNHC as a whole, and
WHEREAS it is essential that affirmed Positions and Resolutions
represent the views of a significant majority of the members
constituting a quorum,
NOW THEREFORE the following shall describe the procedures to be
followed in proposing and voting on Resolutions or Positions on
behalf of the NCDNHC.
I. DEFINITIONS
1. QUORUM. A quorum of the NCDNHC is 75% of the members eligible to
vote, whether at a face-to-face meeting or participating in an
on-line voting procedure.
2. BALLOT MEASURES. Measures to be placed on a ballot may represent
Positions to be taken in the name of the NCDNHC or Resolutions to add
or change procedures or rules of operation of the NCDNHC itself.
These collectively are referred to below as Measures.
3. AFFIRMATIVE VOTE. Proposed Measures must be affirmed by two
thirds (2/3) of the quorum participating in any vote.
II. SUBMITTAL OF PROPOSED MEASURES FOR INCLUSION ON A BALLOT
1. PREPARATION OF PROPOSED MEASURES
Resolutions or Positions may be prepared by any NCDNHC member. Such
Measures MUST be circulated to the NCDNHC list in order to be further
considered. If a Measure is prepared by a non-voting member, it must
be endorsed by a voting member in order to be eligible for
consideration for inclusion on a ballot. If a proposed Measure is
seconded by another voting member, it will be included on the next
NCDNHC ballot and it MUST be posted on the NCDNHC web site. The
final cut-off date for accepting and posting a new Resolution SHALL
be three weeks and for a new Position SHALL be two weeks before the
date of the vote at which it will be considered.
2. DISCUSSION OF PROPOSED MEASURES
Discussion of proposed Measures will take place on-line among all
NCDNHC members. The person submitting a proposed Measure MUST send a
final copy, with any amendments as a result of discussion on the
mailing list, to the AdCom no later than two days before the required
date of posting on the NCDNHC web site. The AdCom MUST determine
whether the finally proposed Measure has both the endorsement and
second of distinct eligible voting members.
3. FAST-TRACK "EMERGENCY" MEASURES
Measures may be added to a ballot after the cut-off date through
appealing to the list. The Administrative committee (AdCom) will
judge whether to add such "emergency" Measures to the ballot. No
Measure can be added by the AdCom within ten (10) days of the NCDNHC
voting period, except when the Measure is directly responsive to
something posted on the ICANN web site less than 2 weeks before the
ICANN Board meeting. Measures adopted by this procedure SHALL be so
identified.
III. VOTING
1. TIME AND PLACE OF VOTING.
(A) Voting on proposed Positions to be presented to the ICANN Board
SHALL occur on-line during a period of 7 days beginning 9 days prior
to the convening of an ICANN Board meeting, or MAY occur at a
face-to-face meeting of the NCDNHC immediately prior to the ICANN
Board meeting if a quorum of the NCDNHC is present.
(B) Voting on proposed Resolutions that would affect the operation or
membership of the NCDNHC MAY occur at any time deemed appropriate by
the NCDNHC Administrative Committee but the dates of any such vote
SHALL be announced not less than 4 weeks and not more than 6 weeks in
advance of the commencement of such a vote.
2. METHOD OF VOTING
(A) On-line voting:
(1) On-line voting SHALL be effected using the "Songbird" process
described at https://vote.songbird.com/ncc/ [please correct this
reference as appropriate].
(2) Existence of a quorum of on-line voters SHALL be determined by
the total of the number of affirmative votes plus the number of
negative votes plus the number of voting abstentions recorded during
the period of voting. This number MUST be a quorum of the total
number of eligible voters.
(B) At a face-to-face meeting of the NCDNHC:
(1) A roll call of meeting attendees MUST be taken to determine how
many voting members are in the room or participating by means of a
conference call. This number SHALL be compared to the registered
number of eligible voting members of NCDNHC to determine if a quorum
is present.
If a quorum is present,
(2) A person SHALL be assigned to take note of amendments to
Resolutions or Positions.
(comment: a laptop should be available with the text of submitted
Measures so Measures as read and voted on can be recorded at the
meeting.)
(3) After any discussion, the original or amended text of any
Measures SHALL be read and a vote taken. Votes on a Measure shall be
for, against or abstain.
3. RESULTS OF VOTING
(A) The results of any voting procedure SHALL be posted to the NCDNHC
web site on the same page as the original Measure. Totals SHALL be
recorded and posted for (a) affirmative votes, (b) negative votes,
(c) abstentions, (d) the size of the quorum, and (e) the total number
of eligible voters.
(B) Affirmed NCDNHC Positions MAY be presented to the ICANN Board
(generally meeting two days after the Constituency meetings) as a
position of the NCDNHC constituency, with the board informed that the
resolution has been put to a vote of the constituency. The board
SHALL be informed of the number voting for, against, abstaining, and
the total number of eligible voters.
(C) Affirmed NCDNHC Resolutions SHALL become part of the official
records of the NCDNHC and added to the NCDNHC archive maintained at
([where?].
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